In everyday business communication, every sent email is a showcase for your organization. However, as the company grows, the simple task of managing an Outlook signature turns into a logistical challenge.
Do your employees have up-to-date logos? Are their contact details correct? Or perhaps everyone uses a different font?
It's time to turn chaos into a professional marketing tool.
ProSign. One signature. Thousands of professional messages.
APN ProSign is a modern tool for central email signature management that automatically ensures consistent and elegant branding across the entire company – without involving the IT department. Make an impression from the first email and automate processes that previously took up valuable hours.
No more chaos. Full consistency. Zero mistakes.
Email signatures are often a neglected element that, without central control, generates three key problems in your organization:
📊 Three key problems without central signature control
Branding chaos
Manual editing of signatures by employees leads to inconsistent visual identity and frequent errors in contact details.
IT overload
Every change in the company logo, headquarters address, or bank account number requires manual intervention by an administrator in each individual mailbox.
Wasted potential
Lack of ability to quickly deploy marketing campaigns (e.g., promotional banners) across the entire organization.
The solution? APN ProSign. Thanks to it, you eliminate errors, and updates are implemented centrally in the administrator panel and visible instantly to all users.
Why APN ProSign? 5 pillars of a professional brand
Here is how ProSign builds your image and saves time:
📊 5 pillars of a professional brand with APN ProSign
Consistent identity
One standard for the entire company, ensuring a professional look for every email.
Full automation
The signature is inserted automatically, eliminating the need for manual editing by employees.
Marketing that works
Turn emails into a sales channel by placing banners about events or promotional campaigns.
Personalization with Entra ID
Data (name, position, photo) is retrieved automatically from your database (AD).
Easy administration
Intuitive panel with a WYSIWYG editor and an AI generator that creates the template itself.
Control for the Admin. Convenience for the user
APN ProSign was designed to satisfy both technicians and end-users.
What will you find in the administrator panel?
- AI Generator: Just specify the industry and style, and artificial intelligence will propose a ready-made graphic layout and copy.
- WYSIWYG Editor: Create advanced HTML templates with images (JPG, PNG, SVG) without any programming knowledge.
- Assignment rules: Precisely assign different signatures to specific departments or groups from Entra ID/Active Directory.
What does the employee gain?
- Instant embedding: The signature appears in the new message window automatically.
- Selection and preview: The ability to preview the signature before sending and select the appropriate variant from a list.
Full compatibility and security
No matter what device you use – your signature will always look perfect. APN ProSign offers full support for:
Key benefits of APN ProSign
| Benefit | Description |
|---|---|
| Consistent identity | One standard for the entire company, ensuring a professional look for every email. |
| Full automation | The signature is inserted automatically, eliminating the need for manual editing by employees. |
| Marketing that works | Turn emails into a sales channel by placing banners about events or promotional campaigns. |
| Personalization with Entra ID | Data (name, position, photo) is retrieved automatically from your database (AD). |
| Easy administration | Intuitive panel with a WYSIWYG editor and an AI generator that creates the template itself. |
A license is required for each end-user. Attractive packages tailored to the size of your company are available.
FAQ – Frequently Asked Questions
Who is the APN ProSign tool for?
For companies from every sector and public institutions that care about a professional image.
Is the tool scalable?
Yes. We support organizations ranging from a dozen to even tens of thousands of users.
Who should see the demo presentation?
Not just IT! We invite marketing managers, HR, and business decision-makers for whom brand consistency is important.
How does licensing work?
A license is required for each end-user. Attractive packages tailored to the size of your company are available.
Ready to unify your communication?
Ensure the consistency, automation, and security of your brand in every message. Don't let random signatures ruin your company's and business's image.
Request a free APN ProSign DEMO
Ensure the consistency, automation, and security of your brand in every message. Don't let random signatures ruin your company's and business's image.
👉 Request a free APN ProSign DEMODo you have additional questions? Contact our team: prosign@promisegroup.com