Microsoft Dynamics 365 Licenses – What's Changing?

End of "Silent License Misuse"

Starting September 1, 2025, Dynamics 365 users without assigned licenses will start receiving in-app warnings, prompting them to contact their administrator to obtain the appropriate license.

From November 1, 2025, Microsoft will enforce "hard enforcement." Users without assigned licenses will be completely blocked and unable to access the system. This applies to all Dynamics 365 modules, including Finance, Supply Chain Management, Commerce, Project Operations, and Human Resources.

Greater Transparency in Microsoft Licenses

Administrators can now use new tools in the Power Platform Admin Center to monitor license assignments precisely. These features make it easier to see which users have Microsoft licenses and which do not, enabling faster action and avoiding potential access issues.

Regular license audits are simpler, making Microsoft licenses management more efficient. Organizations can better control costs and ensure compliance with licensing requirements.

Microsoft Dynamics 365 Licenses – Payment More Flexible

Microsoft now offers more flexibility in annual subscription payments. If you prefer to split payments into monthly installments, you can. However, monthly payments within an annual commitment come with a 5% surcharge.

For partners in the Microsoft Cloud Solution Provider program, this adds transparency and cost control. Monthly payment options may appeal to customers seeking flexibility, and as a partner, you can guide them on the best approach to match their needs and budget.

Dynamics 365 Business Central with Extra Storage

Starting October 1, 2025, Dynamics 365 Business Central prices will increase. The Essentials module will cost $80/month (previously $70), and Premium will be $110/month (previously $100). In return, users will get additional data storage: 3 GB and 5 GB respectively, improving data management and storage capabilities.

For partners in the Microsoft Cloud Solution Provider program, this is a chance to help clients optimize costs and tailor Microsoft licenses to their needs. CSP's flexibility allows solutions to match customer requirements while providing the best value.

End of Enterprise Agreement Discounts – Focus on Microsoft Licenses in CSP

Also from November 1, 2025, Microsoft will discontinue volume discounts in Enterprise Agreements (previously 6–12%). It's the perfect moment to review your Microsoft licenses and consider moving to the CSP model.

Switching to the Cloud Solution Provider (CSP) program offers flexibility in managing Microsoft licenses, easy adaptation to customer needs, and cost monitoring. This ensures all Microsoft licenses remain under full control, allowing you to help clients make the most of their packages.

How to Use Microsoft Licenses Daily

Changing licenses during the year doesn't have to be stressful. As a CSP Microsoft partner, you can simply adjust Microsoft licenses to meet your clients' current needs – add new ones, remove unused ones, all flexibly and without downtime.

Tracking Microsoft licenses in Dynamics 365 is also straightforward. Reports in the Power Platform Admin Center clearly show who is using licenses and who isn't, making cost control easy and ensuring compliance.

For Microsoft Cloud Solution Provider partners, this is a big advantage. You can demonstrate to clients that Microsoft licenses are not only secure but also flexible and easy to manage – just how a modern business should operate.

What This Means in Practice

The world of Microsoft licenses is evolving rapidly. For CSP Microsoft partners and the entire Microsoft Cloud Solution Provider program, this is both a challenge and an opportunity – making the role of a trusted advisor more important than ever, helping clients navigate changes smoothly.