Thousands of professional messages.
APN ProSign is a modern tool for centralised email signature management that automatically ensures consistent and elegant branding across your company—without involving the IT department. Make an impression from the first email.
Email signatures are often a neglected element that, without centralised control, creates three key problems in your organisation
Employees use different fonts, colours, layouts or logos. The company loses a uniform, professional image, and recipients receive visually inconsistent messages.
Changes to company data (phone number, address, GDPR, certificates) require manual editing by all employees. This often leads to: errors, outdated information, and delays in adapting elements to new standards.
Signatures could promote current campaigns, events or products, but the lack of centralised management makes it impossible to implement them efficiently. Some employees add banners, others do not—and the company loses a free communication channel.
Implementing a system for centralised management of email signatures eliminates the problems mentioned above and allows you to reap real benefits:
One signature template created by the marketing or IT department is automatically applied to all accounts. Full visual consistency, professional perception and a uniform standard across the entire organisation.
Administrators manage signatures from a single panel. Changes made once are automatically propagated to all employees—without errors and manual intervention. Time savings, no mistakes, and easy adaptation to new regulations or campaigns.
Signatures become a smart marketing tool. You can add banners, promotional links or event information to them, and the system automatically assigns them to selected groups of employees. Every message sent becomes a carrier of the current campaign, supporting sales and promotion.
| Benefit | Description |
|---|---|
| Consistent visual identity | One standard for the entire company, ensuring a professional and elegant appearance for every email. |
| Automation and time savings | The signature is inserted automatically in every email, with no additional action required from the user, which eliminates the need for manual editing of signatures. |
| Marketing support | Promote campaigns, events or place campaign links in email signatures, turning every email into a marketing channel. |
| Personalisation with Entra ID / AD | User data (first name, last name, job title, photo) is retrieved automatically. |
| Easy administration | An intuitive web panel with a WYSIWYG editor, advanced assignment rules and an AI generator that quickly creates a professional signature template. |
full support for Exchange Online (Microsoft 365) and Exchange Server 2019/SE.
full compatibility with Outlook for Windows, Mac, OWA (browser) and Outlook on mobile devices (iOS and Android).
communication with services is fully encrypted (TLS 1.2+), and authentication is based on the secure OAuth 2.0 standard.
the option to deploy in Microsoft Azure Cloud or in on-premise infrastructure (Linux/Docker or Windows Server 2022/IIS).
